How to Send Mail to WhatsApp

Communication methods have evolved dramatically in recent years. Email and messaging apps like WhatsApp have become central to our daily routines. Sometimes, you may find yourself needing to send an email to someone via WhatsApp. Whether it's for personal or business purposes, it's a handy skill. 

In this article, we will explain how you can do this quickly and easily, providing examples and exploring why this method might be useful in various situations.

Why Send Emails to WhatsApp?

Sending email content directly to WhatsApp can be helpful for several reasons:

• Instant Access: WhatsApp messages are often read faster than emails.
• Attachment Sharing: You may need to share documents or media files originally attached to an email.
• Easy Communication: Some people prefer WhatsApp over traditional email for communication.

Let’s break down the steps:

Step 1: Copying Email Content to WhatsApp

This method is the most basic and widely used. It involves copying and pasting the content of your email into WhatsApp.

1. Open Your Email: Access the email you want to send via Gmail, Outlook, or any other platform.
2. Select the Text: Highlight the part of the email you want to send.
3. Copy the Text: Right-click and select "Copy" or use Ctrl+C (Windows) or Cmd+C (Mac).
4. Open WhatsApp: Launch the app on your phone or computer.
5. Paste and Send: In the chat with the person you want to contact, paste the email text using Ctrl+V or Cmd+V.

Example: Sharing Meeting Notes

Imagine you're managing a team and you just received important meeting notes via email. Instead of forwarding the email, which might get buried in someone's inbox, you copy the key points and send them directly to your team’s WhatsApp group. This keeps everyone on the same page and ensures a quick response.

Step 2: Forwarding the Email as a File

Another approach is forwarding the email as a file. Most email platforms let you download emails as PDFs or .eml files, which can then be shared on WhatsApp.

1. Download the Email: Open the email and choose the option to "Download" or "Print as PDF."
2. Save the File: Store the PDF or email file on your device.
3. Open WhatsApp: Go to the chat where you want to send the email.
4. Attach the File: Click on the attachment icon (paperclip) and choose the downloaded file.
5. Send: Share the email file through WhatsApp.

Example: Client Proposal

Let’s say you’re working with a client, and they request a copy of a proposal you’ve discussed over email. Instead of making them open their email app, you download the proposal email as a PDF and send it via WhatsApp. This ensures they can view the proposal on their preferred messaging platform.

Step 3: Using Email to WhatsApp Integration Tools

If you’re dealing with larger volumes of emails or need to send them to WhatsApp regularly, third-party tools like Zapier can automate the process. These tools link your email and WhatsApp accounts, allowing you to set triggers that automatically forward emails to WhatsApp.

1. Set Up the Integration: Go to the integration tool (e.g., Zapier) and link your email and WhatsApp.
2. Create a Trigger: Choose what will trigger the process, such as receiving an email from a specific sender.
3. Define the Action: Set the action to send the email to WhatsApp as a message or attachment.
4. Test and Go Live: Test the integration, and once everything works, enable the automation.

Example: Automated Customer Support

Consider a business that uses both email and WhatsApp for customer service. You can automate the process so that whenever a support email is received, the content is automatically forwarded to the support team’s WhatsApp group. This way, the team can respond promptly, and no message gets overlooked.

Step 4: Sending Email Attachments to WhatsApp

Email often includes attachments—documents, images, videos. Fortunately, sending these to WhatsApp is straightforward. Here’s how to do it:

1. Download the Attachment: Open the email, find the attachment, and download it to your device.
2. Open WhatsApp: Navigate to the chat where you want to share the attachment.
3. Attach and Send: Click the attachment icon, choose the file, and send it through WhatsApp.

Example: Contract Sharing

Let’s say you’ve received a contract via email and need to quickly share it with a colleague or partner. Instead of forwarding the email, download the contract and send it directly through WhatsApp. This ensures faster review and feedback.

Other Methods for Sending Emails to WhatsApp

1. Screenshots: Sometimes, it’s easiest to take a screenshot of the email, especially if you only need to send a small portion of it.
2. Using Web Versions of WhatsApp and Email: Both WhatsApp and email services offer web versions, allowing you to quickly switch between tabs and transfer content more smoothly.
3. Sharing Email Links: If you need to reference an email in an ongoing conversation, simply copy the URL of the email and share it as a link in WhatsApp.

Benefits of Sending Emails to WhatsApp

1. Speed: WhatsApp messages are usually read within minutes, whereas emails might sit unread for hours.
2. Convenience: People are often more active on WhatsApp than email, making it a more effective way to share important information.
3. Engagement: Sharing information via WhatsApp can lead to quicker responses and higher engagement, especially in professional or team settings.

Things to Keep in Mind

While sending emails to WhatsApp is highly convenient, consider the following:

• Privacy: Make sure you have permission to send sensitive or private information over WhatsApp.
• Message Format: WhatsApp has limitations on message formatting compared to email, so some content might not look the same.
• File Size: WhatsApp restricts file size for attachments, so large email attachments might need to be compressed or shared via cloud links.

Final Thoughts

Sending email content through WhatsApp is a quick and effective method of communication, whether you’re sharing simple messages, important files, or automating your workflow. By understanding and utilizing the various ways to do this—such as copying and pasting, downloading attachments, or using automation tools—you can improve how you communicate and collaborate across platforms.

For businesses, taking advantage of the WhatsApp API can significantly improve customer service, automate interactions, and integrate with various platforms. BotSpace offers an ideal solution for managing these integrations, making it easier for businesses to communicate effectively with their clients through WhatsApp.

No more waiting for people to check their inbox—now you can make sure important information reaches them where they’re most active: on WhatsApp.

‍